Before you embark on your schedule programme of booking a special train/coach on Full Tariff Rate(FTR), here are five simple steps that you need to know:
Five Simple Steps to book a Special Train/Coach
1) Register Yourself
By paying Rs. 50,000 per coach by cash to the Station Manager of the journey commencing station or Demand Draft in favour of Chief Cashier ,Central Railway ,Mumbai CST at Cash Office, CST Mumbai as registration cum security charges. At least 18 coaches would have to be booked for a special train. Hence a minimum of Rs. Nine Lakhs (Rs. 9,00,000/-) shall have to be paid as registration cum security charges for booking a special train. An enhanced security cum registration fee of Rs. Ten Thousands only (Rs. 10,000/-) per coach per day would be levied for tour programme exceeding seven days.
Other Charges that apply
Return basic fare for passengers of 18 coaches + 20% service charges on return fare + detention charges @ Rs. 600/- per coach per hour + Empty run charges (Charges for watering, maintenance etc. i.e Rs. 5000/- for Sleeper Class and Rs. 15,000/- for AC coaches + Safety charges @ Rs. 40/- per person in Sleeper Class, Rs. 120/- in 3rd AC & Rs. 160/- in Second AC)
2) Submit an Application
In the prescribed format to the Chief Passenger Transportation Manager of the Railway on which your journey commences at least 30 days in advance or a maximum of six months prior to the commencement of the journey. Attach Xerox of the money receipt obtained by paying registration fees.(Application Proforma can be downloaded from the Central Railways website at http://www.cr.indianrailways.gov.in )
3) Await Acknowledgement
Which shall indicate your position on the waiting list. Final Programme will be confirmed only after examining operational feasibility and haulage confirmation from other concerned Zonal Railways further approvals can be restrained in case of inclement weather like fog or heavy rains.
4) Collect Final Confirmed Programme copy
Collect final confirmed programme copy from the office of the Chief Passenger Transportation Manager at least 72 hours before the date of commencement of journey.
5) Approach the Station manager
Of the journey commencing station with full list and details of ‘ intending’ passengers at least 48 hours in advance for preparation of your ticket.
Should you need any further assistance we are here to help you and you can contact us:
Deputy Chief Operations Manager (Coaching)
Chief Operation Manager's Office
1ST Floor, Annexe Building,
Telephone(P&T) : 022 - 22697252
Railway Phone : 010 – 54214
Email id : firstname.lastname@example.org
INSTRUCTIONS IN RESPECT OF SPECIAL TRAINS/COACHES
A) Full Tariff Rate (FTR) Coaches.
The existing procedure for reservation of FTR Coaches/Trains based on priority of date of registration will continue.
The procedure will be as under:-
i) The Indentor is required to pay the requisite charges per coach and subsequently, the indentor is required to put up application to CPTM giving his name, address and Telephone No. It should also be accompanied by photocopies of any of the following items as proof of residence:
d)Election Identity Card
e)Income-Tax Clearance Certificate
ii) Copy of PAN Card with original endorsement of signature of applicant.
iii) A Passport size photograph of the applicant. All correspondence with respect thereof shall be done by the same person.
iv) The details of the Tour Programme including halts and its duration.
v) Xerox copy of the Money Receipt of the amount deposited.
2. PROCESSING OF THE APPLICATION
The application shall be received in CPTM's Office. Applications for which the train cannot be allotted for want of availability of stock will be given a waiting list number and the applicants will accordingly be advised with a request to be in touch with this office.
Once the registration for an FTR coach is made, only a one time change in the date of commencement of journey within 10 days from original date will be entertained. This option of change in date should be given by Party within 15 days of registration. No other change like change in destination, stock, itinerary etc. will be entertained.
B) Special Trains on Full Tariff Rate ( FTR)
- For special trains on FTR, the rakes are allotted for Peak & non-peak season and reservation is done based on priority of date of registration. This system of First come first served may continue.
- Party will be informed of the composition offered for FTR Special and will have the option to accept or reject within a week. The offer will be based on availability of particular category of stock. In case the Party rejects the stock offered or in case there is no response from the Party/IRCTC within one week, the rake will be offered to Second Party on priority list.
No request for change of stock, destination, date of journey etc.will be entertained after registration.
3. FINAL INSTRUCTIONS
A folder of final order will be issued to the Party along with the final instructions as per the existing practice. The folder duly completed by the party will be submitted to CCM (Refund) alongwith original documents like Money Receipt etc, within 15 days of completion of journey for refund of balance security deposit.