MATERIAL MANAGEMENT DEPARTMENT
NAGPUR DIVISION
INTRODUCTION
Stores Management Department is established in DRM office to cater the needs of various departments of the division such as Signal & Telecommunications, Mechanical, Operating, Commercial, Electrical and RPF. In addition to that all the equipments and Covid items to be used in Divisional Railway Hospital are also procured through Stores Department.
Stores Management Department is established under the control of Sr. DMM and assisted by ADMM.
Procurement of material required by these departments is made through IREPS (Indian Railway E-Procurement System) and GeM (Government e-Marketplace) in the most transparent and competitive way.
IREPS and GeM are the open portal for all the contractors.
During COVID times a number of items such as Sanitizers, N-95 Masks and disinfectant were procured through GeM. A safety kit was also procured containing 5 Masks, 1 Sanitizer Bottle, 1 Hand-wash Bottle, 1 Dettol Soap was procured and given to each employee of the division.
SCRAP
Stores Management Department also managed to dispose of all the condemned structural rails, P.Way Scrap, Coaches, Wagons, Batteries, Bogie frame and other general scrap through e-Auction in the most public way.
Scrap generated in Electric shed/AQ is also disposed off through Sr.DMM/NGP.
During financial year (2020-21), Nagpur Division has earned Rs. 80.11 Cr. from the disposal of scrap material through e-Auction which is the highest sale figure in NGP Divn. during past years.
MATERIAL MANAGEMENT DEPARTMENT
1.Divisional Stores Depot
Divisional Stores Depot Nagpur under depot code 95 has been formed in Nagpur and Stocking 55 items have already been stocked and further there is a planning to stock 500 items which is being collected from different depots of Central Railway on assistance basis. At present, we have stocked Books, Forms, Stationary items and Uniform items i.e. Safety Jackets, Rain Coats and Safety Shoes.
ØThere is 100% availability of Safety and other items.
ØStocking proposal for 70 items has been sent to HQrs office for approval.
Ø321 PL has been opened and procurement action has been initiated at HQrs level.
ØAll the items has been taken on UDM, ledger of the items has been maintained and all the issues and receipts are being done on UDM.
ØNecessary training for UDM has been given to all staff.
ØVendors meet for RDSO items was also organized in the Depot successfully in last financial year.
Ø05 Ledgers, 12 folios and 50 items have been created on UDM valuing around Rs. 21 Lakhs.
2.Procurement through GeM
All the products and services available on GeM are being solemnly procured only
through GeM.
ØIt has been mandated to certify product availability/Non-availability on GeMon Non-Stock indent for procurement.
ØAdding additional required parameters in bid through customized bidding.
ØNagpur Division placed one of the first service contracts of C.R. in May 2019 for hiring of vehicles.
ØA number of short term and long-term vehicle, Ambulance and Road Mobile Van hiring contracts are finalized on GeM.
ØGarbage collection and disposal in Railway Colonies has also been finalized on GeM.
ØCleaning of DRM Office Building has been also finalized on GeM.
ØCleaning of NGP, BPQ and other stations is under tendering process.
ØManpower Hiring and Dietary services for Railway Hospitals are also under tendering process.
3.(a)Statistics of Procurement through GeM
| Procurement of Products 2020-21 | Procurement of services 2020-21 |
| No. of POs | Value | No. of POs | Value |
| 197 | 2.88 Cr. | 23 | 2.04 Cr. |
(b)Statistics of Procurement through IREPS
| Procurement of material 2020-21 |
| No. of POs | Value |
| 220 | 8.08 Cr. |
4.Mobilization of Scrap
| SN | Item | Target 65 Crs. | Target 60 Crs. |
| Actual 2019-20 | Actual 2020-21 |
| Qty | Amount (in Cr) | Qty | Amount (in Cr) |
| 1 | P. Wayand others | 10895 MTs | 43.13 Cr | 22415 MTs | 80.11 Cr |
| 2 | Coaches/Wagons | 14 Wagons | 16 Nos |
ØDuring financial year 2020-21, we have achieved Rs. 80.11 Cr. against Rs. 60 Cr. target set by HQrs. This is the highest figure of Nagpur Division in last 10 years.
ØRegular Foot Plating is being done to locate the misc. scrap.
5.Procurement of materials for prevention of COVID-19:
Procurement made for Isolation facilities provided to avoid spreading of Corona Virus amongst Staff. From mid March, procurement was also made for Isolation facilities/prevent of Corona Virus. Since, there was complete lock-down and material was procured through Spot Purchase Committee. For this emergent situation, DRM has approved a Standing Purchase Committee after concurrence from the Associated Accounts. During this period many COVID preventive items were procured through SPC in emergent situation. During this period, situation was bad to worst due to lock-down and closure of shops, even then, this office has contacted to proprietors to give their offers and arrange materials for isolation facilities.
6.Procurement of Sanitizer and preventive kit:
It was learnt that Ordnance Factory, Bhandara is manufacturing Sanitizers for Hospitals. Purchase Order No. 95205156111454 dated .01.0 4.2020 was placed on Ordnance Factory, Bhandara after taking approval from CMM(G)CSMT for single offer procurement and 9000 Ltrs Sanitizer in Bulk Quantity which was issued to all the departments of Nagpur Division
Procurement of Kit (Soap + Sanitizer + Liquid Soap + Tissue Paper + Mask) has been made for the employees of Sr. DEE/TRD, TRO, Operating and Engineering (Office Staff and Field Staff) which help in preventing / avoid spreading ofCORONA Virus amongst the staff during working time at their work place.
7.Local Purchase figures upto 31.03.2021
| Items | 2018-19 | 2019-20 | 2020-21 |
| In Nos. | In Crs. | In Nos. | In Crs. | In Nos. | In Crs. |
| Non-Stock | 811 | 19.12 | 710 | 16.12 | 417 | 10.96 |
| Stock | 0 | 0 | 0 | 0 | 0 | 0 |
8.Compliance of NS Demands upto 31.03.2021
| S. No. | Item | OB | Total Demand Received | Demands complied by Placing PO | Demands Closed /Dropped | Total Clearance | % Comp. |
| 1. | NS Demands 2019-20 | 243 | 764 | 752 | 75 | 827 | 90 |
| 2. | NS Demands 2020-21 | 84 | 362 | 417 | 22 | 439 | 98 |
9. Supply of Uniforms:
Supply and Distribution of Summer and Winter Uniforms discontinued from summer 2018 and in lieu Uniform Allowance is paid to eligible employee. Other Items, except Water Bottle, all demands complied.
10.Supply of Books & Forms:
Collection and consolidation of demands from various consignees of division for Books & Forms, Stationery and Money Value items and submission of the sameto Byculla Depot and collection and distribution of the same to various consignees of the division. Percentage compliance is 98%.
11. e-Initiatives in Procurement and Sales as on 31.03.2021:
·Through e-procurement, 417 POs have been released valuing Rs. 10.96 Crs.
·All the registration of demands, proposals, purchase proposals, tendering work, TS and RR are being done on line and paperless.
·Finalization of Tenders electronically on-line including TS & RR from indenters.
·All NS Demands are being,received and processed through on-line only.
·On-line Re-fund of EMD and Auto generation of PO implemented.
·One long term vehicle hiring contracts valuing Rs. 10.66 lakhs successfully placed through GeM as per recent delegation of Railway Board to procure services available on GeM.
·Through e-auction 480 Nos. Scrap lots have been sold valuing Rs. 80.11 Crs. during financial year 2020-21.
·On-line submission of Requisitions/lmprest schedule to feeding depots by consignees implemented.
·All out efforts have been put to identify the scrap materials with various units/depots of consuming departments and to be disposed off the same on “As Is Where Is Basis”.
·The training for on boarding of main depot users and sub depot users has been given to users of all departments by ADMM/NGP.
· UDM (User Depot Module) is being implemented successfully in the division. All the consignees have been on-board and the transaction count in on increasing trend for all the departments of the division.
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