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Stores

 

 

 

 

 

मध्‍य रेल

 

 

 

 

MATERIAL MANAGEMENT DEPARTMENT nagpur division

15th Sept. 2022

 

 

 

 

 

 

 

(RAJIV SINGH)

SR. DIVISIONAL MATERIAL MANAGER,

NAGPUR

DATE : 15.09.2022

 

 

 

 

MATERIAL MANAGEMENT DEPARTMENT

NAGPUR DIVISION

INTRODUCTION

 

Stores Management Department is established in DRM office to cater the needs of various departments of the division such as Signal & Telecommunications, Mechanical, Operating, Commercial, Electrical and RPF. In addition to that all the equipments and Covid items to be used in Divisional Railway Hospital are also procured through Stores Department.

Stores Management Department is established under the control of Sr. DMM and assisted by ADMM.

PROCUREMENT OF MATERIAL

Procurement of material required by all departments of Nagpur Division is made through IREPS (Indian Railway E-Procurement System) and GeM (Government e-Marketplace) in the most transparent and competitive way.

We have made approx. 70% material through GeM during 2021-22 value of material comes to 33 Cr. Approximately.

During COVID times a number of items such as Sanitizers, N-95 Masks and disinfectant were procured through GeM. A safety kit was also procured containing 5 Masks, 1 Sanitizer Bottle, 1 Hand-wash Bottle, 1 Dettol Soap was procured and given to each employee of the division.

SCRAP

Stores Management Department also managed to dispose of all the condemned structural rails, P.Way Scrap, Coaches, Wagons, Batteries, Bogie frame and other general scrap through e-Auction in the most public way.

 

 

Scrap generated in Electric shed/AQ is also disposed off through Sr.DMM/NGP.

 

During financial year (2021-22), Nagpur Division has earned Rs. 105.50 Cr. by selling 24000 MT misc. from the disposal of scrap material through e-Auction which is the highest sale figure in NGP Divn. during past years.


 

1.Divisional Stores Depot

Divisional Stores Depot Nagpur under depot code 95 has been formed in Nagpur and 177 items have already been stocked and further there is a planning to stock 500 plus items which is being collected from different depots of Central Railway on assistance basis. At present, we have also stocked Books and Forms, Stationery and Uniform items i.e. Safety Jackets, Rain Coats and Hand Gloves.

ØThere is 100% availability of Safety and Passenger Amenity items.

Ø368 PL has been opened and procurement action has been initiated at HQrs level.

ØCurrently Stocking proposal for 33 items has been sent to HQrs office for approval.

ØAll the items has been taken on UDM, ledger of the items has been maintained and all the issues and receipts are being done on UDM.

ØNecessary training for UDM has been given to all station staff and Divisional staff..

ØVendors meet for RDSO items was also organized in the Depot successfully in last financial year.

Ø83 Onboarded depot users have been created 493 Ledgers and 11507 items on UDM valuing around Rs. 1,45,77,55,089/-.

2.Procurement through GeM

    All the products and services available on GeM are being solemnly procured only

through GeM.

 

ØIt has been mandated to certify product availability/Non-availability on GeM on Non-Stock indent for procurement.

ØAdding additional required parameters in bid through customized bidding.

ØNagpur Division placed one of the first service contracts of C.R. in May 2019 for hiring of vehicles.

ØA number of short term and long-term vehicle, Ambulance and Road Mobile Van hiring contracts are finalized on GeM.

ØGarbage collection and disposal in Railway Colonies has also been finalized on GeM.

ØCleaning of DRM Office Building has been also finalized on GeM.

ØCleaning of NGP, BPQ and other stations i.e. SEGM, AMF, GDYA, PLO & DMN are under financial bidding stage.

ØCleaning and Dietary services for Railway Hospitals are also under financial Bidding.

ØLine box services of NGP and AMF are under financial bidding.

 

 

3.(a)Statistics of Procurement through GeM upto 15.09.2022

 

Procurement of Products 2021-22

Procurement of services 2021-22

No. of POs

Value

No. of POs

Value

343

4.17Cr.

112

27.89 Cr.

 

Procurement of Products 2022-23

(Till 15.09.2022)

Procurement of services 2022-23

(Till 15.09.2022)

No. of POs

Value

No. of POs

Value

104

10.87 Cr.

56

22.45 Cr.

 

(b)Statistics of Procurement through IREPS

 

Procurement of material2021-22

Procurement of material2022-23

( Till 15.09.2022)

No. of POs

Value

No. of POs

Value

579

15.07 Cr

193

4.45 Cr

 

4.        Mobilization of Scrap

SN

Item

Target 65 Crs.

Target 60 Crs.

Target 80 Crs.

Target 75  Cr

Actual 2019-20

Actual 2020-21

Actual 2021-22

 

Actual 2022-23 (Till 15.09.2022)

 

Qty

Amount (in Cr)

Qty

Amount

(in Cr)

Qty

Amount

(in Cr)

Qty

Amount

(in Cr)

1

P. Way  and others

10895 MTs

43.13

22415 MTs

80.11

22500 MT

+ 58043

Sleepers

+ 394 Qtr

105.50

5155.742 MT

+ 999 Nos +103060 Sleepers +136 Qtrs

25.26

2

Coaches/Wagons

14 Wagons

16 Nos

37 Nos

--

 

ØDuring financial year 2021-22, we have achieved Rs. 105.50 Cr. against Rs. 80 Cr.target set by HQrs. This is the highest figure of Nagpur Division in last 10 years.

ØRegular Foot Plating is being done to locate the misc. scrap.


 

 

5.      Local Purchase figures:

Items

2019-20

2020-21

2021-22

2022-23 (till 15.09.2022)

In Nos.

In Crs.

In Nos.

In Nos.

In Nos.

In Crs.

In Nos.

In Crs.

Non-Stock

710

16.12

417

10.96

547

15.07

193

4.45

Stock

0

0

18

0.04

3

0.12

10

0.59

 

6.     Compliance of NS Demand still 15.09.2022

 

SN

Item

OB

Total Demand Received

Demands complied by Placing PO

Demands Closed /Dropped

Total Clearance

%

Comp.

1.

NS   Demands

2019-20

243

764

752

75

827

90

2.

NS Demands 2020-21

84

362

417

22

439

98

3.

NS Demands 2021-22

24

578

474

44

518

90

4.

NS Demands 2022-23  (till 15.09.2022)

40

182

193

06

199

90

 

 

 

7.     Supply  of Uniforms:

 

 

Supply and Distribution of Summer and Winter Uniforms discontinued from summer 2018 and in lieu Uniform Allowance is paid to eligible employee. Other Items, except Water Bottle, all demands complied.

 

8.   Supply of Books & Forms:

 

Collection and consolidation of demands from various consignees of division for Books & Forms, Stationery and Money Value items and submission of the same                                                                                                                 to Byculla Depot and collection and distribution of the same to various consignees of the division. Percentage compliance is 98%.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

9.Tender Progress

DA Cases more than 15 days 

Nil

TC cases more than 30 days  

Nil

Average settlement time TC Cases

31 days

Average settlement time DA Cases

06 days

Pending PO for issue with OS/Accounts 

Nil

Pending RTI cases more than 30 days  

Nil

Pending D&AR cases 

Nil

Pending Court/Arbitration cases 

Nil

 

 

10.   Depot Status

Position of Safety items  

100%

Position of Passenger Necessity  Items 

100%

Overall stock position

99.25%

Pending RO

00

Average time for acceptance of material

7 days

Inactive items           

01(85350106 Flexible Hose vlue Rs. 24384)

Surplus items             

Nil

Material under  accountal

02

Pending rejection cases

Nil

Pending Stock Sheet

Nil

TOR (Aug-2022)

120

High Value items:

 

A

05

B

02

C

03

 


 

 

 

 

11.   e-Initiatives in Procurement and Sales:

 

·Through e-procurement, 343 POs have been released for goods valuing Rs. 4.17Crs.and for Services 112 POs valuing Rs. 27.89 Crs. for the fin. year 2021-22.

·All the registration of demands, proposals, purchase proposals, tendering work, TS and RR are being done on line and paperless.

·Finalization of Tenders electronically on-line including TS & RR fromindenters.

·All NS Demands are being, received and processed through on-lineonly.

·On-line Re-fund of EMD and Auto generation of POimplemented.

·Through e-auction 534 Nos. Scrap lots have been sold valuing Rs. 105.50 Crs. during financial year 2021-22.

·On-line submission of Requisitions/lmprest schedule to feeding depots by consignees implemented.

·All out efforts have been put to identify the scrap materials with various units/depots of consuming departments and to be disposed off the same on “As Is Where Is Basis”.

·UDM (User Depot Module) is being implemented successfully in the division. All the consignees have been on-board and the transaction count in on increasing trend for all the departments of the division.

·The training for on boarding of main depot users and sub depot users has been given to users of all departments by ADMM/NGP.

 

 *****





Source : Central Railway / Indian Railways Portal CMS Team Last Reviewed : 19-09-2022  


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