मध्य रेल
| MATERIAL MANAGEMENT DEPARTMENT nagpur division |
| 15th Sept. 2022 |
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| (AMIT GAHOI) SR. DIVISIONAL MATERIAL MANAGER, NAGPUR |
| DATE : 15.09.2022 |
MATERIAL MANAGEMENT DEPARTMENT
NAGPUR DIVISION
INTRODUCTION
Stores Management Department is established in DRM office to cater the needs of various departments of the division such as Signal & Telecommunications, Mechanical, Operating, Commercial, Electrical and RPF. In addition to that all the equipments and Covid items to be used in Divisional Railway Hospital are also procured through Stores Department.
Stores Management Department is established under the control of Sr. DMM and assisted by ADMM.
PROCUREMENT OF MATERIAL
Procurement of material required by all departments of Nagpur Division is made through IREPS (Indian Railway E-Procurement System) and GeM (Government e-Marketplace) in the most transparent and competitive way.
We have made approx. 70% material through GeM during 2021-22 value of material comes to 33 Cr. Approximately.
During COVID times a number of items such as Sanitizers, N-95 Masks and disinfectant were procured through GeM. A safety kit was also procured containing 5 Masks, 1 Sanitizer Bottle, 1 Hand-wash Bottle, 1 Dettol Soap was procured and given to each employee of the division.
SCRAP
Stores Management Department also managed to dispose of all the condemned structural rails, P.Way Scrap, Coaches, Wagons, Batteries, Bogie frame and other general scrap through e-Auction in the most public way.
Scrap generated in Electric shed/AQ is also disposed off through Sr.DMM/NGP.
During financial year (2021-22), Nagpur Division has earned Rs. 105.50 Cr. by selling 24000 MT misc. from the disposal of scrap material through e-Auction which is the highest sale figure in NGP Divn. during past years.
1.Divisional Stores Depot
Divisional Stores Depot Nagpur under depot code 95 has been formed in Nagpur and 177 items have already been stocked and further there is a planning to stock 500 plus items which is being collected from different depots of Central Railway on assistance basis. At present, we have also stocked Books and Forms, Stationery and Uniform items i.e. Safety Jackets, Rain Coats and Hand Gloves.
ØThere is 100% availability of Safety and Passenger Amenity items.
Ø368 PL has been opened and procurement action has been initiated at HQrs level.
ØCurrently Stocking proposal for 33 items has been sent to HQrs office for approval.
ØAll the items has been taken on UDM, ledger of the items has been maintained and all the issues and receipts are being done on UDM.
ØNecessary training for UDM has been given to all station staff and Divisional staff..
ØVendors meet for RDSO items was also organized in the Depot successfully in last financial year.
Ø83 Onboarded depot users have been created 493 Ledgers and 11507 items on UDM valuing around Rs. 1,45,77,55,089/-.
2.Procurement through GeM
All the products and services available on GeM are being solemnly procured only
through GeM.
ØIt has been mandated to certify product availability/Non-availability on GeM on Non-Stock indent for procurement.
ØAdding additional required parameters in bid through customized bidding.
ØNagpur Division placed one of the first service contracts of C.R. in May 2019 for hiring of vehicles.
ØA number of short term and long-term vehicle, Ambulance and Road Mobile Van hiring contracts are finalized on GeM.
ØGarbage collection and disposal in Railway Colonies has also been finalized on GeM.
ØCleaning of DRM Office Building has been also finalized on GeM.
ØCleaning of NGP, BPQ and other stations i.e. SEGM, AMF, GDYA, PLO & DMN are under financial bidding stage.
ØCleaning and Dietary services for Railway Hospitals are also under financial Bidding.
ØLine box services of NGP and AMF are under financial bidding.
3.(a)Statistics of Procurement through GeM upto 15.09.2022
| Procurement of Products 2021-22 | Procurement of services 2021-22 |
| No. of POs | Value | No. of POs | Value |
| 343 | 4.17Cr. | 112 | 27.89 Cr. |
| Procurement of Products 2022-23 (Till 15.09.2022) | Procurement of services 2022-23 (Till 15.09.2022) |
| No. of POs | Value | No. of POs | Value |
| 104 | 10.87 Cr. | 56 | 22.45 Cr. |
(b)Statistics of Procurement through IREPS
| Procurement of material2021-22 | Procurement of material2022-23 ( Till 15.09.2022) |
| No. of POs | Value | No. of POs | Value |
| 579 | 15.07 Cr | 193 | 4.45 Cr |
4. Mobilization of Scrap
| SN | Item | Target 65 Crs. | Target 60 Crs. | Target 80 Crs. | Target 75 Cr |
| Actual 2019-20 | Actual 2020-21 | Actual 2021-22 | Actual 2022-23 (Till 15.09.2022) |
| Qty | Amount (in Cr) | Qty | Amount (in Cr) | Qty | Amount (in Cr) | Qty | Amount (in Cr) |
| 1 | P. Way and others | 10895 MTs | 43.13 | 22415 MTs | 80.11 | 22500 MT + 58043 Sleepers + 394 Qtr | 105.50 | 5155.742 MT + 999 Nos +103060 Sleepers +136 Qtrs | 25.26 |
| 2 | Coaches/Wagons | 14 Wagons | 16 Nos | 37 Nos | -- |
ØDuring financial year 2021-22, we have achieved Rs. 105.50 Cr. against Rs. 80 Cr.target set by HQrs. This is the highest figure of Nagpur Division in last 10 years.
ØRegular Foot Plating is being done to locate the misc. scrap.
5. Local Purchase figures:
| Items | 2019-20 | 2020-21 | 2021-22 | 2022-23 (till 15.09.2022) |
| In Nos. | In Crs. | In Nos. | In Nos. | In Nos. | In Crs. | In Nos. | In Crs. |
| Non-Stock | 710 | 16.12 | 417 | 10.96 | 547 | 15.07 | 193 | 4.45 |
| Stock | 0 | 0 | 18 | 0.04 | 3 | 0.12 | 10 | 0.59 |
6. Compliance of NS Demand still 15.09.2022
| SN | Item | OB | Total Demand Received | Demands complied by Placing PO | Demands Closed /Dropped | Total Clearance | % Comp. |
| 1. | NS Demands 2019-20 | 243 | 764 | 752 | 75 | 827 | 90 |
| 2. | NS Demands 2020-21 | 84 | 362 | 417 | 22 | 439 | 98 |
| 3. | NS Demands 2021-22 | 24 | 578 | 474 | 44 | 518 | 90 |
| 4. | NS Demands 2022-23 (till 15.09.2022) | 40 | 182 | 193 | 06 | 199 | 90 |
7. Supply of Uniforms:
Supply and Distribution of Summer and Winter Uniforms discontinued from summer 2018 and in lieu Uniform Allowance is paid to eligible employee. Other Items, except Water Bottle, all demands complied.
8. Supply of Books & Forms:
Collection and consolidation of demands from various consignees of division for Books & Forms, Stationery and Money Value items and submission of the same to Byculla Depot and collection and distribution of the same to various consignees of the division. Percentage compliance is 98%.
9.Tender Progress
| DA Cases more than 15 days | Nil |
| TC cases more than 30 days | Nil |
| Average settlement time TC Cases | 31 days |
| Average settlement time DA Cases | 06 days |
| Pending PO for issue with OS/Accounts | Nil |
| Pending RTI cases more than 30 days | Nil |
| Pending D&AR cases | Nil |
| Pending Court/Arbitration cases | Nil |
10. Depot Status
| Position of Safety items | 100% |
| Position of Passenger Necessity Items | 100% |
| Overall stock position | 99.25% |
| Pending RO | 00 |
| Average time for acceptance of material | 7 days |
| Inactive items | 01(85350106 Flexible Hose vlue Rs. 24384) |
| Surplus items | Nil |
| Material under accountal | 02 |
| Pending rejection cases | Nil |
| Pending Stock Sheet | Nil |
| TOR (Aug-2022) | 120 |
| High Value items: | |
| A | 05 |
| B | 02 |
| C | 03 |
11. e-Initiatives in Procurement and Sales:
·Through e-procurement, 343 POs have been released for goods valuing Rs. 4.17Crs.and for Services 112 POs valuing Rs. 27.89 Crs. for the fin. year 2021-22.
·All the registration of demands, proposals, purchase proposals, tendering work, TS and RR are being done on line and paperless.
·Finalization of Tenders electronically on-line including TS & RR fromindenters.
·All NS Demands are being, received and processed through on-lineonly.
·On-line Re-fund of EMD and Auto generation of POimplemented.
·Through e-auction 534 Nos. Scrap lots have been sold valuing Rs. 105.50 Crs. during financial year 2021-22.
·On-line submission of Requisitions/lmprest schedule to feeding depots by consignees implemented.
·All out efforts have been put to identify the scrap materials with various units/depots of consuming departments and to be disposed off the same on “As Is Where Is Basis”.
·UDM (User Depot Module) is being implemented successfully in the division. All the consignees have been on-board and the transaction count in on increasing trend for all the departments of the division.
·The training for on boarding of main depot users and sub depot users has been given to users of all departments by ADMM/NGP.
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