Renewal of firm registration as approved supplier :
- Six months before the scheduled expiry of firm's registration, Computer print out will be sent to the firm which shows compliance of supply orders for stock and Non-stock items pertaining to the review period. Firm will be asked to submit supply position against each order, to submit current and valid ITCC & NSIC Certificate if any and to explain if performance is Nil. Standard format No.7 will be used in this case.
- If firm fails to submit a reply to above letter or gives unsatisfactory reply, a show cause notice in Standard format will be issued to the firm. Confirmation regarding RPGD dues or any other recoveries outstanding against the firm is also acertained.
- File (duly filled in Standard Format No.8 will then be put up to respective JAG/SG Officers controlling trade group for which the firm is registered for their recommendation to renew registration. These Officers will give recommendations with reasons thereof and only recommendation without reason shall not be recorded. If during a renewal process, either inclusion of additional trade groups or enhancement of Category to "C" or "B" or "A" is proposed, the recommendations of concerned CMM dealing with the purchase of item(s) will be obtained.
If renewal is granted by competent authority, firm will be communicated in the Standard format No.9. If Railway Administration does not agree to grant renewal then case will be processed for de-registration as detailed in para 3(i) below.
- Renewal will be for a period of THREE YEARS as per Railway Board’s orders. Performance / Participation of vendor will also be considered for deciding renewal period.